Electronic Reserves Policy

Each item placed on E-Reserve must receive copyright clearance. The Access Services Librarian and Reserve Staff will obtain copyright permission for faculty from the Copyright Clearance Center. The Library retains the right to refuse E-Reserve requests which it deems may be in violation of copyright law.

  • Please note:  We ask that you make your requests for E-Reserves in writing a MINIMUM of four (4) weeks before you want your items to be available (website for the form, pdf version, or hard copy location here). This gives us time to help you find suitable alternatives if copyright permission is not granted.
  • The Library will cover the Copyright Clearance Center charges, up to $40 per article, per course. Please limit the number of E-Reserve articles to six (6) per course. If a particular item will cost over $40, instructors will be notified. Any fees over $40 per article will be the responsibility of the requesting instructor or Department.
  • You MAY NOT place material you received via Interlibrary Loan on Reserve or E-Reserve. If you need materials the Library does not yet have, please contact us immediately to let us know what you want to order. It may be possible to obtain your materials via a database AUM holds or by special order.
  • You MAY place your syllabus, course notes, tests, or other materials you have written on E-Reserve.
  • Chapters of books MAY be placed on E-Reserve.
  • Entire books MAY NOT be placed on E-Reserve.
  • If you are using printouts, please provide sharp, clear copies with no fuzzy areas or dark space around the margins.
  • You MAY email Word or electronic documents to Karen Williams or fax articles to 334-244-3720.
  • Materials will be processed in the order in which they are received.

To read Title 17, United States Code, go to http://www.copyright.gov/title17. The basic rules to observe in copyright are:

  1. The amount of material should be reasonable in relation to the total amount of material assigned for one term of a course, taking into account the nature of the course, its subject matter and level, 17 U.S.C. 107 (1) and (3).
  2. Only two (2) chapters from a book may be placed on E-Reserve unless the instructor received the copyright holder’s written permission and acknowledged receipt when submitting materials to Reserves.
  3. Only two (2) articles and not more than 25% of the content of a single issue of one journal may be placed on E-Reserve, unless the instructor received the copyright holder’s written permission and acknowledged receipt when submitting materials to E-Reserves. Newspapers are treated the same as journals.
  4. Up to two (2) photocopies of copyrighted material will be placed on reserve unless the class enrollment is more than 25 or is composed of multiple sections. The Reserves Clerk will electronically stamp the copyright notice on the material.
  5. U.S. Government publications are not copyrighted and are in the public domain, allowing unlimited copying and reproduction.
  6. Up to two copies of a course pack may be placed on E-Reserve. The course pack must be for the current semester only and be produced under the guidelines of current copyright law. Please be sure to abide by all copyright terms and conditions.

You cannot put copyrighted “consumables,” like workbooks, published tests, test booklets, or answer sheets, on Reserve or E-Reserve, or make copies out of those items as handouts for your class. Do you have questions about requesting or posting materials? For help with faxing or emailing your documents to the E-Reserves system, to receive a handout or email with step-by-step directions, or to arrange a one-on-one session about how to use E-Reserves, please call Karen Williams at 334-244-3445. For more information on copyright restrictions and how they apply to Electronic Reserves, visit the websites below: Copyright Crash Course:  Copyright in the Library (Georgia Harper) http://copyright.lib.utexas.edu/gkhbio2.html Guidelines for Instructional Use of Copyrighted Electronic & Multimedia Materials (Princeton University) http://www.princeton.edu/copyright/ Copyright (Stanford University Libraries) http://fairuse.stanford.edu